In this fast paced world, everybody wants their work done in less time. But sometimes this habits, puts the company’s data at risk. So, in this situation it is very essential that the employees must have the complete knowledge that how they can secure their data in the cloud so that their company information is safe and protect against data breaches. Hence, it is very important that your employees follow the strict rules to protect the company’s data because security protocols cannot give full security. Microsoft has given some security tips which your employees take to protect company’s data. You can install Microsoft Office through www.office.com/setup. In this blog, you will read how you can keep your sensitive information safe in the cloud.
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Tips Which Keeps Your Data Safe in Microsoft 365:
- Create Complex Password and Secure Your Password:
You should create complex passwords which are impossible to crack. The password must include capital letters, lower-case letters, numbers, and symbols and also at least 12 characters in length. To create these type of password, you can take help of the app which creates random passwords and also stores them for you.
And keep your password safe and secure. For this, you should not share your passwords with anyone, do not write them down on paper because anyone can see, and also don’t use the same passwords for all accounts.
- Use Different Password For Cloud Application:
It’s not sufficient that you generate strong password but it is also very important that you do not use the same password for all your cloud applications which is both private and business-related. You should use Two-factor-authentication which adds an additional layer of protection to your password. With 2FA, you can protect your Microsoft Office 365 account against unauthorized access.
- Use Secure Network Connection:
Wireless network is convenient to use but if possible then you should avoid Bluetooth because it the easiest connection to break. You should avoid using public Wi-Fi networks. Through this hackers can easily gain access to your internet traffic and can steal your passwords along with other sensitive information. If necessary to use public Wi-Fi then you should use VPN service. As it encrypt your data and keeps your sensitive information safe.
- Backup Your Data:
If you want to protect your data from threat or damage of device then must take the backup of your data. You can use an external hard drive to create an archive of files or a bootable backup, and also cloud backups keep your data safe. You should store your valuable data in at least two separate locations, one in cloud and other in hard drive.
- Install Security Software:
You should install trusted antivirus security software in your device which secures your data from malware, viruses, spyware, Trojans, rootkits, ransomware and also from phishing attacks. It creates a wall of defense between threat and your device. It regularly scans your data so that malware do not harm your device.
If you need more information, then you can visit to the site of MS Office through office.com/setup.