How You Can Use Microsoft Outlook Calendar Efficiently?

Microsoft Office is the well known software developed by Microsoft. It helps in scheduling meetings, formatting, editing, creating text document and also used for making presentation etc. You can install this software through This software has made the work easier and faster. It has apps like MS Word, MS Excel, MS PowerPoint, MS Access and MS Outlook etc. All these apps serve different purpose and used for both homes and business purposes. MS Outlook Calendar is used to keep the record of meetings and events.  This blog helps you to organize the calendar with ease.

Tips To Use Microsoft Outlook Calendar Efficiently:

  • Keyboard Shortcuts:

The few useful Keyboard Shortcuts which you to save your time are as follows:

Ctrl + 2:  It helps to view to Calendar.

Ctrl + G: It helps to Search for a date

Alt + -: With this, you can see weekly view

Alt+ =: You can see monthly view

Ctrl+ Shift + Q OR Alt + H: Through this you can create a new meeting request

Ctrl+ N OR Ctrl + Shift + A: It helps to create a new appointment

Alt+ V + M:  It helps to open the reminder window

  • Reply To Email With Meeting:

You don’t have to enter the calendar and then create a meeting from the scratch. You just have to open an email and then you have to click on “Meeting” in the home toolbar. After this, you can invite other people, attach files, and then just set the date and time.

  • Set Default Alert Times:

Sometimes it happens that the meeting slips from your mind, in that situation you can set the default alert time. To set the time, you have to click on the File tab, and then click on Options. After this, you have to click on Calendar. Then you can Enter a new time in the Calendar Options section.

  • Public Holiday Notification:

Now you can see the public holidays in your MS Outlook calendar. For this, you have to click on File, and then on Options. After this, just click on Calendar, and then Add Holidays. Now you have to Select your country. Here you will see all the public holidays of your country will automatically add on your Outlook calendar.

  • Share Your Calendar:

Instead of telling the people about the meeting time, you can share your calendar with them. For this, first you have to open your calendar. Then just click on Share Calendar in the Home toolbar. After this, Enter the recipient’s email address and then just send them your calendar. If you want to hide some meetings from the recipient, the you have to right click them on your calendar and then just select “Private” first.

  • Create a New Calendar:

If you want to create a new calendar, you have to go to the calendar, and then just click on Folder. The option for creating a new calendar is here.

By this way, you can use the MS Outlook Calendar Efficiently. For more information, you can go to the site of MS Office via