Microsoft Office is the essential software for today’s generation as this software provides all the facilities which are necessary in this digital world. With the application of MS Office, you can do formatting, editing and creating text document in MS Word, also helps in making presentation in MS PowerPoint. You can also make spreadsheet in MS Excel and schedule your meeting and conference in Outlook. This software is compatible with all the devices and offers user friendly interface to the customer. You can install this software through www.office.com/setup.
As you must have heard about data breaches and data theft, it is very necessary that you protect and secure your documents. Microsoft Offices allows its customer to encrypt their documents with password so that nobody else can view it without your consent or unless they have password. In this blog, you will learn how to secure your documents in MS Office.
Securing Your Word Document:
For this, first you have to click on the File tab. Then you have to click on Save as option from the drop-down menu. After this, you have to click on tools in the file save dialog box. Now you have to go to Security Options. Here you will see the list of options by the Security Options window. Just go to the Password to open option. If you do not want anybody access your file without a password, for this you have to enter a password of your wish. But if you want other people to access the word document but do not make any kind of modifications to it, for this you have to set a password of your choice so that you can restrict others from making changes to the document. The security dialog box also provides options for the word document privacy. After this, just click on OK button. Now you have to close the Security Options window. Just type in a file name and click on Save option.
Securing Excel Documents:
For this, first you have to go to File. Then you have to click on Save As option. Then go to tools in the dialog box and click on General Options. Just you have to click on the password to open if you do not want anybody to access your file without the password. After this, just Type in a password. For more refined security options, you have to click on “Advanced.”If you do not want anybody to edit the Excel document but you do not want to restrict viewing, then you have to select “Password to modify.” Now you have to enter a password. After this, just click on OK button. Just write the file name in the box. At last, click on Save option. sources
Securing Outlook PST documents:
For this, first you have to go to file option. Then you have to go to Import and Export option. From the drop-down menu, you have to select Export to a file. Now you have to hit on Next option. After this, you have to select Personal Folder File. Just go to Next option. Here you have to choose all the folders and sub-folders which you want to export. After this, click on next. Here just choose the output path and enter the file name. Just select one of the option: Replace duplicated with exported files, Allow duplicate files to be created and Do not export duplicate files. After this, click on finish. Now you have to go to the encryption setting ad select one of the option: high encryption, compressible encryption, and no encryption. Now just write the password in the box and then just verify it by entering it again and click on OK button.
If you have still any issues, then just call the customer care executive of MS Office through office.com/setup on their toll free number.